Job Description

Syndeo has a temp-to-hire opportunity for an Administrative Human Resource Assistant for a local non-profit. This person will serve as the organization’s internal point of contact for human resources and provide administrative support for the executive director and leadership team.

RESPONSIBILITIES

Administrative Support (60%)

• Manage the agency’s main phone lines.
• Receive and interact with incoming visitors as requested.
• Clerical and administrative tasks including but not limited to filing, retrieving documents and reference materials, drafting and mailing letters, photocopying, scanning, and faxing.
• Assist with the planning and execution of special events and organization-wide meetings.
• Arrange and coordinate board, committee, and other meetings.
• Draft agendas and compile supporting documents for board, committee, and other meetings.
• Record and distribute minutes of board, committee, and other meetings.
• Assist board chair and committee chairs as necessary.
• Manage office supply inventory including janitorial, food, and beverage supplies.
• Other duties as assigned by executive director.

Human Resources Support (40%)

• Serve as the liaison between the agency and the HR outsourcing partner.
• Assist the HR outsourcing partner with HR-related processes for new hires, separations, employee status changes, and employee information changes.
• Participate in and provide analytical support in the design, development, and implementation of recruitment projects and programs including coordination with the marketing team.
• Own the agency’s applicant tracking system.
• Represent and promote the organization to potential applicants by providing information, responding to questions, and collecting applicant data.
• Solicit, secure, and review resumes, conduct phone screenings, refer appropriate candidates to hiring supervisor and schedule interviews when requested.
• Attend and participate in job fairs, community activities, and other public recruitment-related events.
• Build and maintain relationships with organizations that provide a steady pipeline of qualified candidates for program shift work.
• Coordinate VIRTUS training facilitation for new hires.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree preferred, Bachelor’s degree in human resources strongly preferred;
• High school diploma required

SKILLS AND ABILITIES REQUIRED:

• Critical thinking skills and problem-solving capability.
• Strong organizational skills and attention to detail and accuracy.
• Ability to handle and prioritize multiple ranges of duties with independent judgment and initiative.
• Strong written and verbal communication skills.
• Ability to build and maintain relationships with all stakeholders.
• Flexibility, adaptability, and the ability to work in a team environment.
• Knowledge of standard office administrative practices and procedures.
• Ability to operate general office equipment.
• Extreme proficiency in all Microsoft office products, Adobe and similar computer software.
• An aptitude for technology and the ability to learn and master new platforms.

Schedule - Monday - Friday 8:00 am - 5:00 pm 

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