Job Description
Description
Are you a detail-oriented real estate admin who excels at keeping everything organized and running smoothly? We're looking for a Licensed Real Estate Executive Assistant with 2+ years of experience to support Robert J Colello, a top-producing agent in San Diego, CA. In this role, you'll proactively manage day-to-day tasks, ensuring seamless operations while supporting exciting ventures like speaking engagements and investment projects. If you thrive on being one step ahead and love having ownership of your work, this is your chance to make a real impact and experience professional growth!
You'll thrive in this role if you:
Excel at working independently and taking initiative
Love staying one step ahead and anticipating needs before they arise
Maintain grace under pressure in fast-paced situations
Take pride in your exceptional organizational abilities
Enjoy having ownership over your responsibilities and take a proactive approach
Have a natural talent for prioritizing competing demands
Find satisfaction in creating order from chaos
Appreciate a small office environment where you can make a big impact
Details:
Salary: $65,000 - $90,000 commensurate with experience plus an end-of-year bonus
Hours: Full-time, 8 am-6 pm M-F
A hybrid work arrangement after 90-day onboarding and training
Benefits: Paid vacation, sick days, and 401(k)
Location: San Diego, CA (North Park). You must have access to a vehicle and a valid driver's license
Responsibilities
On any given day, you might find yourself:
• Delivering top-tier, concierge-level service to our clients that we are known for
• Drafting and managing our team's listings with meticulous attention to detail
•Coordinating incoming offers and preparing counter-offers
• Collaborating closely with our transaction coordinator
• Acting as the point person for various third parties and vendors
• Briefing your lead agent on upcoming meetings and providing necessary materials
•Assisting with preparation for speaking engagements
•Supporting the exploration and management of new investment opportunities
In addition to real estate-specific tasks, you'll take on key Executive Assistant duties:
• Managing your lead agent's email inbox and calendar
• Ensuring your lead agent is fully prepared for all appointments
• Handling correspondence and scheduling on behalf of your lead agent
Qualifications
•2+ years of experience assisting a real estate agent or team
•A valid CA real estate license is required
•Proficiency in Outlook, Google Suite, MLS, Dotloop, DocuSign, and CRM platforms
•Experience with Trello, FlowDesk, and/or Kajabi is a plus Robert J Colello and Associates
Job Tags
Full time,