Real Estate Agent Assistant Job at HUNT Real Estate Corporation - Current Openings, Buffalo, NY

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  • HUNT Real Estate Corporation - Current Openings
  • Buffalo, NY

Job Description

Job Description

Job Description

Description:

Position Overview:

The Agent Assistant plays a critical role in supporting a high-performance Real Estate Sales Professional. This role is designed to manage the fast-paced nature of real estate transactions, overseeing the entire sales process from start to finish. The Assistant will ensure that all details are handled efficiently and provide essential behind-the-scenes administrative support.

Primary Responsibilities:

1. Transaction Coordination:

  • Manage and track transactions from lead generation to closing.
  • Maintain and update transaction timelines, ensuring all forms and documentation are prepared and filed properly.

2. Listing Inventory Management:

  • Input new property listings and update existing ones, including uploading media (photos, virtual tours, etc.).
  • Order home warranties as needed for new listings.

3. Client Interaction:

  • Collect necessary materials and information from clients to list properties effectively.
  • Schedule property showings and coordinate related activities (e.g., open houses).

4. Liaison Role:

  • Act as the point of contact between the Real Estate Sales Professional and external partners, including attorneys, lead generation services, marketing teams, and media outlets.

5. Contract & Process Supervision:

  • Ensure contracts are processed efficiently from initiation to closing, keeping track of all deadlines.
  • Monitor the progress of sales processes to ensure timely completion and smooth execution.

6. Customer Service:

  • Provide exceptional customer service to inbound leads, facilitating communication between sales professionals and clients to ensure a seamless experience.

7. Administrative Support:

  • Provide additional administrative support across all areas related to the sales process as needed.
Skills & Abilities:
  • Communication: Strong verbal and written communication skills are crucial for interacting with clients, colleagues, and external partners.
  • Organization: Ability to manage and prioritize multiple tasks simultaneously, while maintaining a high level of attention to detail.
  • Proactivity & Problem Solving: Anticipate challenges and address them before they become issues.
  • Tech-Savvy: Proficiency in office technology (Microsoft Office, Google Workspace, CRM systems).
  • Customer-Focused: Ability to provide excellent customer service and effectively manage client relationships.
Education & Experience:
  • Education: High school diploma or equivalent required.
  • Experience: While real estate industry experience is preferred, it is not mandatory. Strong administrative or project management experience is also valuable.
Ideal Candidate Profile:

The ideal candidate will have a keen interest in real estate, a passion for supporting sales teams, and the ability to manage complex processes. They should be highly organized, proactive, and comfortable handling multiple tasks with a focus on detail. If you're eager to be a part of a dynamic, fast-paced team and contribute to the success of a high-performing sales professional, this is an excellent opportunity for you.

Requirements:

This job description outlines the physical and logistical requirements for a position at HUNT Real Estate Corporation, as well as the compensation details. Here's a summary of the key points:

Physical Requirements:
  • Desk Work: Prolonged sitting at a desk, working on a computer.
  • Physical Tasks: Must be able to push, pull, and lift up to 15 lbs.
  • Driver's License: A valid driver’s license is required for this role.
  • Travel: Occasional travel may be necessary.
Compensation:
  • Hourly Wage: $16.00 - $19.00 per hour.
  • Factors Influencing Pay: Wage range depends on factors such as job function, classification, geographic location, and candidate experience.
Work Schedule:
  • Part-Time: 2 - 3 days per week, with a variable schedule.
Equal Opportunity Employer:
  • HUNT Real Estate Corporation is committed to diversity and inclusion, and does not discriminate based on race, gender, religion, disability, or other protected categories.
Additional Information:
  • Job Responsibilities: The description does not cover all responsibilities, and the company reserves the right to assign other tasks or make accommodations.
  • Accommodation: Applicants needing accommodations to apply can complete an Applicant Accommodation Form.

Job Tags

Hourly pay, Contract work, Part time, Remote job, 2 days per week, 3 days per week,

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