Job Description

Litigation Legal Secretary (DC)

Mitchell Silberberg & Knupp, a mid-sized law firm with offices in Los Angeles, New York City, and Washington D.C., is seeking a Litigation Legal Secretary to join our team in Washington, DC.

The position will entail supporting 3+ busy attorneys in the Firm’s International Arbitration and Litigation practice groups.

The expected annualized base salary range for this position is $70,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Responsibilities include but are not limited to:

• Prepare, proofread, and process legal and court documents and other papers including but not limited to editing documents, preparing redlines, table of authorities, and tables of contents.
• Prepare court filings in various jurisdictions.
• Assist in preparation for depositions, court hearings, and trials.
• Manage and organize attorneys’ emails in Outlook and save them in a document management system.
• Enter attorneys’ time on a daily basis.
• Arrange meetings and travel, schedule appointments, and maintain contacts and calendars.
• Process expense reimbursements, submit client vendor invoices, and assist attorney with billing related tasks.
• Handle electronic filings with state and federal courts; handle agency filings/submissions; and retrieval of electronically filed documents.
• Knowledge of court rules and filing procedures, including determining requirements for filing for in varying jurisdictions.
• Communicate by phone/email with clients, court personnel and other legal professionals.
• Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
• Support other litigation assistants with court filings, deposition preparation, and case management.
• Assist other departments and secretarial assistants with overflow work.

Qualifications:

• A minimum of 4 years of law firm litigation assistance experience is preferred, supporting a minimum of 3-4 attorneys. Must be proficient in legal secretarial and administrative tasks, including document preparation and court filings.
• Must be familiar with local court rules.
• Satisfaction working both independently and collaboratively with teams of varying work styles.
• Maintain strict confidentiality with regard to client and firm-related matters.
• Strong work ethic with ability to produce high-quality work in a consistent and reliable manner.
• Strong organizational skills, attention to detail and ability to prioritize, work independently, and multi-task, including juggling multiple projects and demands, meeting deadlines, and ensuring accuracy and quality of all work product.
• Must be proficient in MS Word (including utilization of styles and pleadings to format legal documents), Excel, PowerPoint, and Outlook and Adobe Acrobat.
• Excellent written and verbal communications skills.
• Proactive personality, positive and enthusiastic attitude, and a willingness to learn.
• Must be enthusiastic about performing and learning varied litigation support tasks.
• Experience with iManage and InTapp Time preferred.

The Firm offers a competitive salary, attractive benefits, hybrid work environment, and a pleasant and supportive environment doing interesting work covering international and domestic topics.

EOE

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