Job Description

Job Requisition ID: 43063 
  Agency:  Department of Human Services
Class Title: EXECUTIVE I - 13851 
Skill Option:  None 
Bilingual Option:  None 

Opening Date: 12/27/2024
Closing Date/Time:  01/10/2025
Salary:  Anticipated Salary: $5,703 - $8,170 per month ($68,436 - $98,040 per year)
Job Type:  Salaried
Category:  Full Time 
County:  Sangamon
Number of Vacancies:  1
Plan/BU:  RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position  MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43063

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under direction, provides statewide technical assistance to Department administrative, program, policy and facility staff statewide in support of their use of mandated Agency forms. Controls and expedites the design and development of new and revised forms using bar codes, tables, binding functions and the advanced math functions of Adobe LiveCycle and Microsoft software, including Excel.

Essential Functions

• Serves as a Forms Analyst.
• Serves as forms liaison for functions of the Integrated Eligibility system (IES).
• Maintains the indexing and control system for all items within the unit.
• Secures General Counsel’s approval on all forms before forwarding to the Office of Latino Relations for translation.
• Creates bar-coded mailing items utilizing the United States Postal Service (USPS) Gateway System.
• Maintains regular communication with the DHS Print Shop to determine the best format for reproduction.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, OR completion of an agency approved professional management training program.

Specialized Skills

• Of the one (1) year of responsible administrative experience, requires one (1) year of experience in the development of mandated forms for a state agency.

Preferred Qualifications

• One (1) year of professional experience working with the principles and practices of public and business administration.
• One (1) year of professional experience working with the principles of governmental accounting and budgeting.
• One (1) year of professional experience developing and managing a small agency function program.
• One (1) year of professional experience analyzing administrative problems and adopting an effective course of action.
• One (1) year of professional experience exercising judgment and discretion in interpreting departmental policies and procedures.
• One (1) year developing and maintaining cooperative working relationships with other employees.
• One (1) year of experience in the development of mandated forms for a state agency.

Conditions of Employment

• Requires basic proficiency in Adobe, Adobe LiveCycle and Microsoft Software including Excel.

* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00am - 4:30pm, Monday - Friday; 1-hour unpaid lunch
Work Location: 5010 Industrial Ave, Springfield, Illinois, 62703

Office of Business Services

Administrative Operations

Forms Management
Agency Contact:  [email protected]
Posting Group: Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

Job Tags

Similar Jobs